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Video Conferencing – The Best Collaborative Tool

Practical Sheet – Video conferencing enters a new age that of democratization. And in fact, it becomes a real tool for collaborative work in the company. Presentation of the latest developments in this field.

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What Is It About?

Until then, video conferencing was limited to two extremes. One is telepresence rooms. These systems with a sound worthy of an auditorium, a full-scale image of impeccable quality and a price? The other is entry-level systems on a microcomputer with a jerky image and poor sound.

Video conferencing enters a new age that of democratization. In fact, it becomes a real collaborative tool in the company, between headquarters and agencies, for example, but also with partners, distributors, subsidiaries abroad, and so on. This evolution is due to better bit rates on fixed or mobile telecoms networks, interoperability of systems, which facilitates the standardization of exchange protocols, and especially a significant drop in the cost of these systems. We have gone from five to six zeros to just a few tens of thousands of euros for the most complex solutions.

The Technologies Involved

The quality of video conferencing depends primarily on the available bandwidth, that is to say, on the performance of the telecom network. Dedicated video conferencing software allows to exchange with a sound and a picture of good quality and synchronized from any type of terminal: computer, tablet and smartphone.

Offers available in the market become interoperable. In other words, it is possible to establish a video conference communication with an interlocutor who does not necessarily have a solution from the same supplier.

Finally, video conferencing software developers have developed interfaces and management software that are very simple to use by anyone.

Advantages of Video Conferencing

Now that its cost makes it quite accessible, video conferencing is required in companies of any size because its benefits are many. First of all, it removes many employee movements. These journeys, whether a few kilometers or a trip abroad, cost several working days per year and per employee. Thanks to video conferencing, it allows an employee to make the equivalent of several trips in a single day. This results in a significant reduction in CO2 emissions, but also in less stress for employees and a better balance between work and private life.

Video conferencing facilitates the organization of regular online meetings with field sales forces, mobile workers, teleworkers. It is also available in most offices for rent in urban centers or near train stations.

Video conferencing solutions also include file sharing, plans and documents, so that people who communicate can share the folders they work with at the same time they talk about them.

The quality of the sound and the image is now sufficient for the company to carry out certain video conferencing interviews rather than to move the candidates when it comes to validating a local recruitment by the headquarters, for example.

Warning

Like any technological solution using telecommunications, video conferencing requires ensuring the reliability of the network, that is to say, its availability at all times, and the security of exchanges.

It is necessary to define rules of use in the company, because if it is an easy substitute for a lot of travel, video conferencing should not replace all exchanges. It may be useful to visit his regional agent or the head of the foreign subsidiary once in a while and not limit meetings. A little time spent face-to-face sometimes makes it possible to tackle subjects that are hardly evoked in front of a screen.

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